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Friday, February 10, 2012

Next Steps: Hawaii State Digital Archives Development Plan

Presentation Scheduled for February 29


The Hawaii State Archives has embarked on a mission to preserve and provide access to historical digital records of Hawaii’s government. The Archives will hold a presentation on Wednesday, February 29, 2012 from 10:30-11:30 a.m. to discuss the next steps in establishing a Hawaii State Digital Archives, the benefits of the digital archives, and the ways in which others can help during the three-year implementation process.

The Archives found that while there is a clear direction on what records need to be preserved, there are no mechanisms within the state to assist agencies in addressing the difficulty of the long term preservation of digital records. The State Archives is mandated by law to preserve the permanent records of state government. Creating a centralized digital archives for the preservation of digital records is a necessary next step. Not only will this ensure the preservation of digital records in a cost effective manner but will provide a single access point to all citizens of the state.

The digital archives will provide the following:

Accessibility: Allow those who cannot travel to access records 24x7 from anywhere

Transparency: Use records on any platform and not require special tools

Accountability and Trust in Government: Ensure government accountability by showing what government has done

Business/Societal Continuity: Allow government to continue in the event of disaster and provide for sustainable government operations

Location: No. 1 Capitol District Building (250 South Hotel Street), Hawaii State Foundation on Culture and the Arts, 1st Floor Conference Room.

The speakers: Adam Jansen, Hawaii State Digital Archives consultant, and Susan Shaner, State Archivist.

Support for this project is made possible by a grant from the National Historical Publications and Records Commission. The Commission works closely with those individuals and organizations concerned with establishing policies, best practices, and tools for the long-term preservation of and access to records of enduring value. Commission-supported projects explore what is necessary to manage electronic records in accordance with archival requirements.

Register by February 23 by calling or emailing Harriet Miura at: 586-0311 or harriet.miura@hawaii.gov

Questions: Call Susan Shaner at 808-586-0310.

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